Having a receipt scanner could make fast work of submitting your bills. Whether or not you are managing funds to your small enterprise or submitting taxes, you must know the place your cash is being spent. Receipts out of your purchases are prone to get misplaced in a sea of paperwork and miscellaneous papers. Bodily paperwork can get broken or destroyed.
Changing your printed receipts and paperwork into digital recordsdata may be the answer to those issues, and a receipt scanner is the right software for the job. Some receipt scanners embody on-line instruments that mean you can consolidate your receipts and entry them from anyplace.
Able to discover a receipt scanner that will help you get organized? Let’s go!
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What ought to I search for in a receipt scanner?
Discovering the right receipt scanner to your wants is essential — you don’t wish to purchase a machine that may solely deal with one doc at a time if you happen to use it for big batches of receipts. Conversely, you don’t wish to spend an excessive amount of on software program that features an accounting system if you happen to solely plan to scan receipts for storage functions.
Receipt scanners come in several kinds from bodily (eg. desktop and moveable scanners) to digital eg. (apps and on-line software program). However this software may be an funding, so earlier than you buy one, you’ll wish to perceive the important thing options the very best ones have. I’ve additionally compiled an inventory of the very best receipt scanners to make use of for the most typical enterprise wants primarily based on these options.
Right here’s a fast rundown of an important options to search for in a receipt scanner. It’s possible you’ll not want all of them, however use this information to seek out the right one to your wants.
1. Portability
Should you want a solution to handle expense studies and receipts for workers or contractors, you might want a receipt scanner that can be utilized on the go. This may come within the type of a stand-alone moveable scanner or digital software program.
The scale of the scanner is essential for portability, too. Search for a light-weight and compact system that would slot in a briefcase or backpack simply.
2. On-line Accessibility
Much like portability, having a receipt scanner that may be accessed on-line is handy. You’ll have extra functionality to combine with accounting software program to hurry up your workflow. You’ll additionally be capable to entry your receipts from anyplace at any time.
3. Storage Capability
Whether or not you favor bodily storage or digital cloud storage, you’ll wish to think about the boundaries included in your receipt scanner. WIll you be scanning receipts each day or a number of occasions a day? Will you utilize it for particular events or solely throughout tax season? This might help you establish the quantity of storage you’ll wish to have to your receipt scanner software program or on an exterior laborious drive.
Don’t neglect the safety of the storage you select. You’ll wish to be sure that your saved receipts and paperwork are protected by multiple layer of safety. Whereas printed receipts and paperwork may be broken or destroyed bodily, digital paperwork can fall into the mistaken arms with out correct safety measures.
4. Velocity
Scanning receipts for expense studies is arguably one of many least pleasurable duties for any skilled. Folks often wish to full this job as shortly as attainable, and a lightning-fast receipt scanner might help with that. Some scanners can take a snapshot of your paperwork as shortly as 7.5 seconds flat. This turns out to be useful when it’s worthwhile to scan a number of receipts directly.
5. File Sorts
Relying on what you’re utilizing them for, your receipts might must be in a particular format. Your tax preparer may want all of your receipts be scanned and exported as PDFs whereas your work expense software program processes JPEG pictures. Make sure to verify what file sorts your receipt scanner helps so that you simply don’t must convert them manually as soon as they’re digitized.
6. Exportability
Lastly, be sure your scanner helps your complete workflow after you scan your receipts. Will you be importing them to cloud storage? Will you be emailing them to a different particular person? Your receipt scanner ought to be capable to shortly export your scanned paperwork with ease.
Now that you’ve the important thing options of a receipt scanner, take a look at the very best receipt scanner apps in the marketplace right this moment.
Greatest Receipt Scanner Apps
- SAP Concur for company bills.
- Expensify for all receipt scanning.
- Receipts by Wave for freelancers and small enterprise homeowners.
- NeatDesk for bulk scanning.
- NeatReceipts for crew collaboration.
- Evernote Scannable for iOS customers.
- Shoeboxed for taxes.
- Veryfi Core for knowledge privateness.
- Good Receipts for customized studies.
- Vupoint ST470 for on-the-go scanning.
- Brother ADS 2200 for velocity.
- Epson Workforce ES-50 for multi-purpose moveable scanning.
- ABUKAI Bills for on-the-go expense reporting.
1. SAP Concur Cell App
Greatest for: Company bills
Value: Request a quote
SAP Concur is a well known expense administration system that serves companies’ expense and reimbursement wants. For firms with massive groups that submit common expense studies, the Concur cellular app serves as a receipt scanner, expense report system, mileage tracker, and extra.
Guide entry of receipts isn’t required, merely snap a photograph of the doc and add it to the system. The app shops the receipts on-line and shops them by date, so that they’re at all times accessible. Scanning a receipt takes just some seconds with the Concur cellular app and uploads immediately. Storage capability is set primarily based on your enterprise’s particular person wants, so attain out to the Concur gross sales crew for a detailed quote.
Execs
- Add receipts from images
- On-line storage of receipts
- All-in-one expense report answer
Cons
2. Expensify
Greatest for: An all-around receipt scanning app
Value: Free or subscription beginning at $4.99
Expensify is a cloud-based app for each iOS and Android. It is a receipt administration software that connects with Expensify instruments for expense reporting. This receipt scanner is moveable, on-line, and cloud-based so that you gained’t have to fret in regards to the expense studies or receipt recordsdata taking on house in your system. You should use your smartphone digicam to take a photograph of the receipt, the app will robotically pull out the costs. From there, you possibly can affiliate the cost with an expense report.
Remember the fact that typically the receipt scanner is unable to completely seize the main points of your receipt. Make sure to double-check the bills to ensure the receipt fees are added precisely.
Execs
Cons
- Often fails to seize all receipt particulars
3. Receipts by Wave
Greatest for: Freelancers and small enterprise homeowners
Value: Free with paid plans at 2.9% + $0.30 cents per transactionper use
Receipts by Wave is a receipt monitoring app that can be utilized by small enterprise homeowners (with about 10 workers) to remain on high of receipts. It syncs together with your cloud-based expense reporting software program that may be accessed each on cellular and out of your laptop. One most important perk of this software is that you need to use it at no cost — making this receipt scanner possibility very best for small companies and freelancerssimply beginning out.
Your knowledge can sync with the Wave Accounting app so you possibly can keep on high of your spending. It’s also possible to export the information to quite a lot of accounting instruments, similar to QuickBooks and Excel if want be. Though this method doesn’t but assist two-factor authentication, all of your receipts are scanned immediately into your cloud storage so you’ve got safe entry to them once you want them.
Execs
- Free model
- Cell and desktop pleasant
Cons
- Interface requires a little bit of a studying curve
4. NeatDesk
Greatest for: Bulk scanning
Value: $379.99
NetDesk is a software program/{hardware} combo that’s good for scanning picture-perfect receipts. You’ll want each the software program and scanner collectively to get the very best use of this product, however in keeping with the Amazon critiques, it’s effectively price it.
This receipt scanner reads and extracts data from no matter you scan. And at 24 pages per minute — it will learn your paperwork sooner than you possibly can. It might scan as much as 50 pages directly and extracts essential data for organized digital submitting. NeatDesk exports each doc to the NeatDesk cloud which comes with the software program. Ship your scanned receipts on to applications like Excel, Turbotax, H&R Block tax software program, and Outlook, simply to call just a few.
Sadly, this receipt scanner isn’t the best to take with you on the go, so preserve that in thoughts if you happen to select to buy it.
Execs
- Scans as much as 50 pages directly
- Works with Excel, Turbotax, and Outlook
Cons
5. NeatReceipts
Greatest for: Workforce collaboration
Value: Beginning at $24 per 30 days
If it’s worthwhile to share your scanned expense receipts with a crew of individuals or have them reviewed by a supervisor, this app is for you. The neat receipts cellular app is offered for iOS and Android customers, and your scans are synced throughout units. You should use this app anyplace you’ve got entry to wifi so it’s remote-friendly.
Merely use the software to snap a photograph of your receipt whether or not you’re within the workplace, at dwelling, or offsite, and it will acknowledge the textual content on the doc. From there, you possibly can create expense studies and even itemized expense lists. NeatReceipts helps all main file sorts together with PDF, JPG, PNG, TIFF, and HTML.
You’ll even save time in your workflow as NeatReceipts integrates with the most important account software program instruments and may be synced to your cloud storage system — which means your paperwork may be uploaded precisely the place you need them in only one click on.
Execs
- Helps quite a lot of file sorts
- Distant-friendly
Cons
- In depth function choices could also be overwhelming
6. Evernote Scannable
Greatest for: iOS customers
Apps: iOS
Value: Free
iPhone or iPad customers, there’s a cellular receipt scanner only for you. You’ve most likely heard of Evernote as an incredible note-taking app, however it’s a multipurpose software that can be utilized for much more group wants. Identical to most cellular scanners on this listing, you’ve got the flexibility to preview the scan, discard, or retake the photograph if the primary picture is not clear sufficient. The receipts will likely be saved to Evernote’s cloud-based app, and may be accessed on-line from anyplace.
However right here’s the place Evernote stands out from the remaining: You’ll be able to edit your scanned receipts proper within the app. Add textual content, audio, and even pictures to your scanned paperwork to make them as personalised as attainable. This allows you to set up your receipts utilizing a standards you set, not one that’s decided by the Evernote storage system.
Better of all, you possibly can search your scanned paperwork they usually’ll seem in real-time as you sort. How’s that for velocity, on-line entry, and storage?
Execs
- Cell-friedly
- Edit scanned receipts
Cons
- Takes longer to add bigger file sizes
7. Shoeboxed
Greatest for: Tax season
Value: Beginning at $18 per 30 days
Sole proprietors, LLC holders, and freelancers have the flexibility to write down off bills when it’s time to file taxes, however how are you aware what to expense? Should you’re something like most individuals, the brief reply is to trace every part and preserve every receipt — then at tax time, kind via all of it together with your accountant. What a large number.
The Shoeboxed app lets you scan receipts and preserve monitor of your mileage for tax reporting functions. It additionally offers you the flexibility to specify which bills are deductible — making it the best software for tax time.
Create expense studies immediately inside the app and export them to your colleagues or tax preparer proper out of your telephone. The app works shortly — it takes simply so long as snapping a photograph and may deal with completely different report sorts. You’ll lastly get these receipts off your desk and into motion with Shoeboxed.
Picture Supply
Execs
- Create expense studies immediately within the app
- Export studies out of your telephone
- Specify which bills are deductible
Cons
- Pricing is steep in comparison with different apps
8. Veryfi Core
Greatest for: Information privateness
Value: Beginning at $13.75 per energetic person per 30 days
Should you cope with delicate buyer knowledge or medical data, you’ll want a receipt scanner that’s GDPR and HIPAA compliant. Veryfi Core offers you the flexibility to automate knowledge entry of receipts and bills which might be delicate in nature with best-in-class safety features. It additionally automates tax coding and categorization to make tax day somewhat simpler for you and your accountant.
Velocity isn’t a difficulty for the Veryfi app. In simply three seconds, it extracts knowledge out of your scanned receipt so you possibly can set up and reserve it shortly. Your knowledge may be accessed from anyplace, and you’ll collaborate together with your crew at any time.
For an all-encompassing expertise, Veryfi works seamlessly with Logbook, Core, and Timesheets so all of your essential knowledge is saved in a single place.
Execs
- Add groups for straightforward collaboration
- CCPA, HIPAA and GDPR compliant
Cons
- Dear if you happen to require a number of customers
9. Good Receipts
Greatest for: Customized studies
Value: Free
Nobody’s favourite a part of the day is scanning receipts so Good Receipts makes this job rather less mundane. Designed by a journey advisor, this receipt scanning app was constructed with velocity, portability, and accessibility in thoughts.
As soon as you’ve got scanned your receipts into Good Receipts, you possibly can create customizable PDF, CSV, and ZIP studies with out spending minutes choosing the file sort for every scanned doc. If you’re prepared to arrange your scanned receipts, you’ll discover 20 completely different default knowledge sorts to kind and filter by (e.g. dates, worth, receipt classes, cost strategies, and extra.)
One other distinctive function of Good Receipts is its white labeling providers. With these providers, your organization can create a personalized expense reporting app to your customers or clients.
Execs
- Straightforward categorization and sorting options
- Create and customise varied file sorts
Cons
- Should improve to paid model for automated backups to Google Drive
10. Vupoint ST470
Greatest for: An on-the-go, moveable scanner
Value: $119.99
For crisp scans of essential receipts and paperwork, the flexibility to scan excessive dpi (dots per picture) is required. Vupoint ST470 scans as much as 1200 dpi with a built-in coloration LCD panel to preview scans to make sure they’re completely clear.
Top-of-the-line options of this scanner is its 2-in-1 functionality and portability. It capabilities as a desktop scanner, however it additionally has a removable wand you need to use to scan. This wand is the right dimension to take with you on the go, and it even comes with its personal carrying case.
Whereas the Vupoint ST470 does not provide the capability to hook up with cloud providers, it does have a micro SD card you need to use to save lots of your receipts on the go.
Execs
- Colour preview panel for readability
- Scans as much as 1200 dpi
- Transportable
Cons
11. Brother ADS 2200
Greatest for: Scanning receipts shortly
Value: $329.99
The Brother ADS 2200 receipt scanner is nice for enterprise homeowners who scan receipts in bulk. For 2-sided receipts and invoices, this scanner captures each side on the identical time, at a fee of 35 pages per minute. Along with saving you time, it scans your paperwork on to their meant vacation spot — together with e mail, laptop folders, and USB drives. Supported file sorts embody JPEG, PDF, TIFF, and PNG.
A downside to the velocity of this scanner is that it have to be utilized in a house or workplace the place it may be plugged in because it isn’t wi-fi. Its small compact dimension (5.8 x 11.8 x 7 inches) makes up for this as you should buy a carrying case and take it with you if you happen to journey and scan receipts away from work.
Execs
- Bulk scanning capabilities
- 2-sided scanning capabilities
Cons
- Should be plugged in to an outlet
12. Epson WorkForce ES-50
Greatest for: A multi-purpose moveable scanner
Value: $99.99
The Epson Workforce ES-50 is a light-weight, moveable scanner that lets you scan receipts and different paperwork. It has auto-size detection to find out if you happen to’re scanning a small receipt or a full-size doc and saves it accordingly.
It really works with Home windows and Mac computer systems by way of USB. All the textual content out of your scans is searchable, and the recordsdata may be uploaded to your laptop and cloud-based instruments for straightforward entry on-line.
The Epson ES-50 scans a single web page in simply 5.5 seconds and uploads it on to the web storage account included with the software program. This receipt scanner works for each Home windows and Mac computer systems so you need to use it in an workplace with completely different working techniques.
Execs
- Transportable
- Auto-size detection for straightforward scanning
Cons
- Single-side scanning solely
13. ABUKAI Bills
Greatest for: Expense studies on the go
Value: Free for infrequent customers, then beginning at $99 per 12 months for frequent customers
There’s a solution to handle expense receipts with out a lot effort? Signal me up! ABUKAI permits you to scan and save your receipts in simply two steps. First, take an image of your receipt. Second, submit the receipt to put it aside to your telephone.
The app handles processing your receipt and submitting it within the expense report you’ve got already arrange, and studies are exported to the e-mail tackle of your selecting.
Since this app sends your receipts on to your e mail, you gained’t have entry to a storage system. As a substitute, you’ll want to look your inbox for the receipts that you simply want. Due to this, you might discover worth on this app if you happen to solely scan receipts on a restricted foundation.
Execs
- Easy, 2-step course of
- Reviews exported to your e mail
Cons
- No storage system entry
- Not appropriate for top quantity scans
You’re Able to Buy the Good Receipt Scanner
Should you’re studying this whereas standing within the printer and scanner aisle at Greatest Purchase or studying it in a brand new window whereas looking receipt scanners, be mindful the six suggestions we mentioned at first of this submit. A receipt scanner isn’t the most affordable buy you’ll make to your dwelling or work workplace so I hope this information makes the choice somewhat simpler.
Whereas your receipt scanner does not want each bell and whistle on the market, you wish to be sure you have the options you want at a worth you’re keen to pay for a decluttered desk and arranged file cupboard.
Editor’s observe: This submit was initially printed in July 2021 and has been up to date for comprehensiveness.
