The best way to Embed a PDF File in an E-mail — Stripo.electronic mail

Embedding PDF information in your emails allows you to view these paperwork from any system, hold all non-text parts of your message intact, and compress high-quality information for sooner loading. After all, you possibly can add your PDF doc to an electronic mail as file attachments, however if you need your subscribers to view this file within the electronic mail physique, some work should be executed earlier than sending your message.

This text will clarify why you need to embed PDF paperwork in your emails and share probably the most environment friendly methods to make it occur. 

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Why embed PDF information in emails

By embedding PDF paperwork into the e-mail physique, you possibly can improve the communication course of with recipients and make it far more efficient. Whatever the trade you might be in and your organization measurement, listed below are some causes to ship PDF information by way of electronic mail:

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  Recipients will not miss your paperwork

It’s simple to miss a vital doc should you ship it as a PDF hooked up to your message. If you embed a file straight into the e-mail physique, your recipients will discover it immediately. In case you work with paperwork like invoices and contracts, individuals may be forgetful or distracted and overlook your electronic mail of their crowded inboxes. An eye catching PDF file embedded in your electronic mail will seize recipients’ consideration and enable you obtain your cost on time. 

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  Distribute large volumes of knowledge throughout quite a few recipients

Whether or not you wish to launch an electronic mail advertising marketing campaign to draw related leads or create a sequence of follow-up messages to current your new product, you’ll need to ship tons of of emails to quite a few subscribers. PDF paperwork embedded into the e-mail physique will present up appropriately throughout all units and electronic mail purchasers your subscribers may use. 

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  Keep brand-consistent and recognizable in your subscribers’ inboxes

In addition to very important electronic mail parts like your brand, recognizable topic line, model colours, customized fonts, and interesting imagery, it is essential to preserve model consistency throughout all of the channels and paperwork you utilize each day. Properly-designed PDF information displayed in your electronic mail physique will appeal to your subscribers and inspire them to work together along with your messages.

Methods to ship PDF information by way of electronic mail

There are a number of handy methods to ship PDF paperwork by way of electronic mail to make your messages responsive and handsome. 

1. In private correspondence 

You possibly can embed PDF information in your messages in private correspondence along with your group or clients. In case you use one of the vital widespread electronic mail purchasers like Microsoft Outlook, Gmail, Yahoo Mail, and so forth., we advocate you exchange your PDF paperwork to JPEG. 

You should utilize a handy on-line instrument like PDFLiner for this goal.

Right here it is also doable so as to add signatures and watermarks, edit your information, and draw proper in your paperwork. You may also go for different free instruments like Ilovepdf, Zamzar, or PDF24 Instruments. 

Now you possibly can simply embed your JPEG file into any electronic mail. Listed here are three easy steps to do it:

• open your favourite electronic mail shopper;

• compose a textual content message;

• drag and drop your JPEG file proper within the “New message” window and place the picture the place you need it to seem within the electronic mail.

That is it! Now you possibly can see your PDF file (transformed into a picture) embedded into the e-mail physique. 

2. In bulk emails (newsletters)

If you want to ship newsletters with PDF information to 1000’s of subscribers, your content material might find yourself within the spam folder earlier than your recipients forged their eyes on it. The purpose is that attaching information to bulk emails could cause some severe points and put you vulnerable to being marked as spam. In consequence, your open charge will drop, and so will your click-through charge. 

No worries, although; you possibly can keep away from it by following our ideas:

• add your PDF file to the cloud storage (Google Drive, Dropbox, iCloud Drive, and so forth.); 

• guarantee it is obtainable for public viewing;

• get the hyperlink to this doc;

• add a CTA button to your electronic mail template and equip it with the hyperlink to your PDF file.

(Supply: Stripo template)

So, your subscribers can view PDF paperwork with one click on, whilst you’ll hold your electronic mail message in spam folders.

3. In automated emails (aka set off emails)

Set off messages are mechanically despatched to customers as a response to sure actions or behavioral patterns. Probably the most widespread set off emails embrace:

• welcome;

• birthday;

• onboarding;

• remarketing;

• cart abandonment;

• order affirmation.

PDF paperwork could be a good way to supply recipients with important data like an order affirmation with an bill embedded into the e-mail physique. You possibly can go for one of many strategies we described above or convert your doc to a textual content file. It is a good possibility to decide on you probably have a text-based PDF file with hyperlinks.

Listed here are 5 steps to transform your doc to a textual content file:

• add your PDF doc in Adobe Acrobat;

• click on on the “Convert” button;

• go for the “to Microsoft Phrase” possibility;

• select .doc or .docx file format;

• hit the “Export” button.

Now you possibly can copy this textual content, add it to your automated messages together with an electronic mail template, and ship it to your subscribers. 

Last ideas

By embedding PDF paperwork within the electronic mail physique, you possibly can seize your recipients’ consideration, stop your messages from ending up in spam, and distribute large volumes of knowledge throughout 1000’s of your subscribers. With our easy ideas, it is possible for you to to do it hassle-free and rapidly!